Controlling accounts receivable and accounts payable
System Overview
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GAAP and IAS compliant double entry accounting system with AHLA and IFRS reporting
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General ledger (nominal ledger) integrated to sales (debtors AR) and purchases (creditors AP)
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Inventory (stock) ledger with warehouse, stores, bins and multi-level procurement control
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Unlimited cash books, asset registers, levies ledgers and a range of secondary ledgers
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Integrated transaction processing with points of sales for retail and food & beverage outlets
Accounts Receivable (Debtors)
Configuration
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Open item debtors ledger with unlimited, configurable debtors control accounts
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Unlimited, configurable account statuses with black list warnings at all outlets and transaction points
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Configurable, rule based ageing bins which supports periods beyond 365 days
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Configurable, rule based credit limits and finance charges (interest) on outstanding balances
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Configurable levies, levy types and invoicing batches for membership and timeshare billing
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Pro forma invoicing ledger with actual invoices raised only on receipt of payments (for levies)
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Unlimited, configurable discount matrixes by debtor statuses, stock groups and time spans
Transaction Processing
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Fast processing of quotes, requisitions, invoices, payments, reversals, refunds and credit notes
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Fast search for products, services or charges via item code, description or barcode scanning
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Staff to transaction links with configurable staff commission processing
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Integrated touch screen points of sale (PoS) processing for shops, bars and restaurants
Accounts Payable (Creditors)
Configuration
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Open item creditors ledger with unlimited, configurable creditors control accounts
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Unlimited, configurable account statuses with rule based credit limits and finance charges
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Configurable, rule based ageing bins which support ageing periods exceeding 365 days
Transaction Processing
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Fast processing of orders, stock purchases, goods returned notes, payments and reversals
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Fast search for products, services or charges via item code, description or barcode scanning
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Creditors transaction management console with extensive filters and configurable reports
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Seamless integration to the procurement system with purchase order to goods receipt conversion
Payment
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Configurable creditor lists for payment batches with discount by percentage or amount
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Cheque printing console with configurable stationery layout and data merge fields
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Cheque printing process by batch with cheque numbers, batch status and reprint controls
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Fast bulk remittance runs with bulk print and digital transmission via fax and e-mail
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Hold payment console with hold payment transaction view grid and release control
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Bulk GIRO payment transaction processing integrated to banks and financial institutions
Deployment
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Local server or computer
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Distributed replicating servers
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Cloud server
Training
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Full documentation (SOP based)
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On-site, in person training
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Live online or webinar training
Support
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Business hours phone and mail
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Online chat and remote access
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Live 24/7 emergency support
CiMSO ACCOUNTSoffice
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